Executive Assistant To Chief Executive Officer

The incumbent is required to manage the executive schedules, handle information requests, conduct research, design & maintain information requests, arrange travel plans, prepare reports, write minutes, and contribute to the efficiency of the business by providing timely support to the executives.

Job Responsibilities

• Coordinate executive communications, responding to emails and interfacing with clients.
• Prepare internal and external corporate documents for team members and industry partners.
• Schedule meetings and appointments and manage travel itineraries.
• Maintain an organized filing system of paper and electronic documents.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Acting as the point of contact among executives, employees, clients and other external partners.
• Managing information flow in a timely and accurate manner.
• Managing executives calendars and setting up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly monthly or quarterly reports.
• Format information for internal and external communication memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Work with Admin team for maintaining, uploading and tracking hotel invoices and related payments.
• Ensure timely hotel booking of new joiners along with its tracking report and clearance of invoice payments.
• Maintain good relationship with hotel POCs to ensure smooth professional relationship with them.
• Maintaining and sharing of hotel and flight reports from company sponsored travel platforms with stakeholders as required and act as first point of contact between employees and POCs of travel platforms.

#J-18808-Ljbffr…