Admin Executive

Job Description

• Office Management (Pan-India): Oversee the smooth operation of all company offices across India, including:
• Managing office maintenance, repairs, and renovations.
• Ensuring adequate supplies of office equipment and consumables.
• Negotiating and managing contracts with vendors for services like cleaning, security, and maintenance.
• Implementing and maintaining office policies and procedures.
• Managing space planning and office layouts.
• Vendor Management: Identify, evaluate, and manage relationships with vendors for various services, ensuring cost-effectiveness and quality of service. This includes negotiating contracts, monitoring performance, and resolving any issues.
• Budget Management: Develop and manage the administrative budget for all locations, ensuring cost control and efficient resource allocation. Prepare budget reports and forecasts.
• Team Management: Lead and supervise a team of administrative staff located across different offices, providing guidance, training, and performance feedback. Foster a positive and productive work environment.
• Travel and Logistics: Oversee travel arrangements and logistics for employees across India, including booking flights, accommodations, and transportation. Ensure compliance with company travel policies.
• Compliance and Legal: Ensure compliance with all relevant legal and regulatory requirements related to office administration and employee welfare. Maintain accurate records and documentation.
• Facilities Management: Oversee the maintenance and upkeep of company facilities, ensuring a safe and comfortable working environment for employees.
• Employee Onboarding and Offboarding: Support the HR team with administrative aspects of employee onboarding and offboarding processes, including setting up workstations and managing access cards.
• Process Improvement: Continuously identify opportunities to improve administrative processes and implement solutions to increase efficiency and effectiveness.
• Reporting: Prepare regular reports on administrative activities, expenses, and performance metrics.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 4 years of experience in administrative management, preferably with pan-India responsibilities.
• Proven experience in managing office operations, vendor relationships, and budgets.
• Strong leadership and team management skills.
• Excellent communication, interpersonal, and problem-solving skills.
• Knowledge of relevant legal and regulatory requirements.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Experience with ERP systems or other administrative software is a plus.
• Ability to travel occasionally.

RequirementsBachelor’s degree in Business Administration, Management, or a related field. Minimum of 4 years of experience in administrative management, preferably with pan-India responsibilities. Proven experience in managing office operations, vendor relationships, and budgets. Strong leadership and team management skills. Excellent communication, interpersonal, and problem-solving skills. Knowledge of relevant legal and regulatory requirements. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with ERP systems or other administrative software is a plus. Ability to travel occasionally….