Job Description- Company Secretary & US Compliance Officer- ElevenX Capital
(Vendor Contracts, Payables & Financial Compliance)
Experience- 2-5yrs
Location- Gurgaon, Sec 33
Shift – 4pm-1am
Mandatory – US Compliance Experience
About the Company
ElevenX Capital is a venture studio and venture capital fund that builds companies from
the ground up. Founded in 2014 by serial entrepreneur Anjli Jain, ElevenX redefines the
traditional venture capital model by combining ideas, capital and talent to create and scale
companies across various sectors, including cybersecurity, artificial intelligence, and
education and workforce management.
The firm brings together experienced entrepreneurs and value creation specialists in
marketing, sales, engineering, talent, legal and finance to support the development of new
ventures from inception to scale.
Position Overview
We are seeking a detail-oriented and legally astute Company Secretary & Compliance
Officer responsible for corporate secretarial compliances, vendor contract governance, statutory
filings, and oversight of payables and financial controls.
The role requires strong coordination with Legal, Finance, Procurement, and Management to ensure contractual, statutory, and financial obligations are monitored, documented, and enforced in a structured and audit-ready manner.
Key Responsibilities
1. Corporate Secretarial & Statutory Compliance
Ensure compliance with Companies Act, corporate laws, and regulatory requirements.
Prepare and maintain statutory registers, minutes, resolutions, and corporate records.
Conduct and manage Board Meetings, Committee Meetings, and General Meetings including
agenda, notices, and minutes.
File statutory returns, forms, and disclosures with MCA/ROC and other authorities within
deadlines.
Monitor legal and regulatory changes and implement required updates.
Coordinate with auditors, legal counsel, and regulators during audits or inspections.
2. Vendor Contract Governance & Legal Documentation
Draft, review, and manage vendor agreements, MSAs, NDAs, SOWs, SLAs, and amendments.
Maintain contract lifecycle management (execution, renewals, expiries, termination tracking).
Monitor vendor compliance with contractual obligations and deliverables.
Maintain contractual risk register and escalate breaches/non-compliance.
Coordinate with internal stakeholders to ensure contractual deliverables and acceptance
documentation is recorded.
Support dispute handling, notices, and legal documentation.
3. Payables Oversight & Financial Compliance
Review vendor invoices against contracts, SOWs, and approved deliverables.
Validate billing accuracy, pricing terms, penalties, credits, and adjustments.
Ensure adherence to payment terms, approval workflows, and documentation.
Coordinate with finance team for payment release after compliance verification.
Maintain payable ageing tracker and escalation mechanism.
Support reconciliation and audit documentation for vendor payments.
4. Accounting & Control Support
Work closely with accounts team on accruals, provisions, and contract-linked expenses.
Assist in audit readiness by maintaining documentary trails.
Verify expense classifications and contractual obligations.
Support internal financial controls and risk management processes.
Ensure documentation for statutory audits, internal audits, and compliance reviews.
5. Compliance Monitoring & Reporting
Maintain compliance calendars and trackers for various jurisdictions including India and US
Prepare compliance dashboards and management reports.
Identify operational, contractual, and financial risks and recommend corrective actions.
Maintain documentation repository for audit and litigation readiness.
Required Qualifications
Qualified Company Secretary (CS) — ICSI (Mandatory)
Bachelor’s Degree in Commerce / Finance / Law preferred
Additional certification in compliance, contracts, or corporate law preferred
Experience
2–4 years experience in:
o Corporate secretarial compliance
o Vendor contract management
o Payables verification
o Compliance & documentation governance
Experience in IT services / outsourcing / managed services / regulated environment preferred
Required Skills
Strong understanding of Companies Act & corporate compliance
Contract drafting and interpretation
Vendor billing & payable verification
Basic accounting knowledge (accruals, provisions, reconciliation)
Audit documentation & risk control mindset
Excellent documentation and record-keeping discipline
Strong written communication (formal/legal drafting)
High attention to detail and escalation judgement
Key Competencies
Compliance-driven thinking
Documentation rigor
Risk awareness
Cross-department coordination
Ability to handle disputes and escalations professionally
Confidentiality & integrity
Reporting Structure
Reports to: VP Finance
Works closely with: Finance, Procurement, Legal, Operations, and Management
Success Metrics (KPIs)
Zero missed statutory filings
Contract lifecycle tracking accuracy
Invoice validation accuracy
Audit observations closure time
Compliance breach prevention & escalation timeliness
…