The Manager – Governance & Secretarial will be responsible for managing all statutory governance processes and secretarial functions of the university. This includes convening and coordinating meetings of statutory bodies such as the Governing Council, Board of Management, Academic Council, and other committees, preparing agenda papers, drafting minutes, ensuring timely circulation, maintaining governance records, and supporting compliance with university statutes and regulatory requirements.
The ideal candidate should have prior experience in governance or secretarial roles within an Indian university and must be a highly organized, proactive, and detail‑oriented professional. The role demands strong communication skills, excellent coordination ability, and strict adherence to timelines and documentation standards.
Key Responsibilities
1. Governance & Statutory Bodies Management
- Coordinate and conduct meetings of all statutory bodies including:
- Governing Council
- Board of Management
- Academic Council
- Finance Committee, Planning Board, and other relevant authorities.
- Prepare notices, agenda papers, background notes, and supporting documents for all meetings.
- Draft accurate, comprehensive, and timely minutes of meetings, obtain approvals, and ensure proper dissemination.
2. Documentation, Records & Compliance
- Maintain systematic and secure records of all resolutions, minutes, approvals, and statutory documents.
- Ensure governance practices comply with university Acts, Statutes, UGC norms, and internal policies.
- Maintain updated registers, files, and digital repositories relating to governance and secretarial matters.
3. Support to Registrar
- Assist the Registrar in preparing and updating policies, regulations, ordinances, bylaws, and procedural documents.
- Coordinate approval workflows for academic and administrative proposals.
- Manage follow‑ups and actions arising from decisions of statutory bodies.
4. Coordination & Communication
- Liaise with academic departments, administrative units, senior leadership, and external members for scheduling and documentation.
- Communicate meeting timelines, submission deadlines, and required inputs clearly and professionally.
- Ensure smooth logistical arrangements for all governance meetings.
5. Process Improvement & Governance Excellence
- Implement best practices in governance, documentation standards, and compliance reporting.
- Assist in creating templates, SOPs, checklists, and dashboards for governance functions.
- Ensure timely completion of annual governance calendars and meeting cycles.
Qualifications & Experience
Essential
- Company Secretary of Master’s degree in discipline such as Management or Law.
- 5–10 years of experience in governance, secretarial, or academic administration roles in a university or higher‑education institution in India.
- Strong experience in drafting minutes, preparing agenda papers, and managing statutory meetings.
Preferred
- Experience working in leading private universities.
- Exposure to university statutory structures and UGC regulatory expectations.
- Familiarity with governance documentation and policy writing.
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