Company: Grace Turnkey Projects Pvt. Ltd.
Location: Mumbai (with occasional site travel across India)
Experience Required: Minimum 5 years in Interior Fit-Out / Interior Contracting Industry
Reporting To: Contracts Head
Role Overview
The Contracts Associate will support the Contracts Head in managing subcontractor appointments, contract administration, commercial tracking, and coordination for interior fit-out projects across hospitality, residential, healthcare, and commercial sectors.
This role requires strong understanding of interior execution, subcontractor market dynamics, measurement verification, billing processes, and on-site commercial control.
Key Responsibilities1. Subcontractor Appointment & Management
- Identify, evaluate, and prequalify subcontractors for various interior scopes (carpentry, gypsum, flooring, metal works, painting, polishing, glazing, etc.).
- Float RFQs, compare techno-commercial bids, and prepare comparative statements.
- Negotiate rates and finalize work orders in coordination with Contracts Head.
- Draft and issue subcontract agreements/work orders as per company standards.
- Maintain subcontractor database with performance tracking.
2. Contract Administration
- Assist in preparation and review of subcontract agreements.
- Track scope inclusions, exclusions, and variations.
- Monitor compliance with contractual terms (payment terms, retention, DLP, etc.).
- Coordinate for NT items and variation approvals with project teams.
3. Measurement & Billing Support
- Verify site measurements in coordination with project engineers.
- Check subcontractor RA bills against BOQ quantities and approved rates.
- Ensure reconciliation of quantities before certification.
- Support preparation of client billing documentation when required.
- Track retention, advances, and recoveries.
4. Coordination with Execution Team
- Liaise with Project Managers and Site Engineers for progress updates.
- Support resolution of scope disputes and quantity variations.
- Conduct occasional site visits for measurement checks and progress verification.
- Monitor subcontractor manpower deployment and performance.
5. Commercial Monitoring & Reporting
- Maintain subcontract cost tracker for each project.
- Assist Contracts Head in budget monitoring and cost control.
- Prepare periodic commercial MIS reports.
- Highlight risks related to scope gaps, quantity overruns, and payment delays.
Required Skills & Competencies
- Strong understanding of interior fit-out execution processes.
- Knowledge of BOQs, rate analysis, and measurement standards.
- Familiarity with subcontractor market and vendor ecosystem.
- Ability to interpret drawings (Architectural & Interior).
- Good negotiation and communication skills.
- Strong Excel skills for commercial tracking and comparisons.
- Organized, detail-oriented, and process-driven approach.
Preferred Qualifications
- Degree/Diploma in Civil Engineering / Interior Design / Construction Management.
- Minimum 4 years’ experience in interior contracting firm (hospitality / premium residential preferred).
- Experience in RA billing verification and quantity reconciliation.
- Exposure to multi-city project execution is an advantage.
Travel Requirement
- Occasional travel to project sites across India for measurement verification and subcontractor coordination.
What We Are Looking For
A commercially aware, execution-savvy professional who understands the ground realities of interior fit-out projects and can bridge execution with contracts and commercial control.
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