Company Description
Tvasta is a pioneering deep-technology start-up developing industrial 3D printing solutions to transform the construction and manufacturing industries. By integrating automation and digitisation, Tvasta enhances productivity, sustainability, and customisation in these sectors. The in-house R&D team creates innovative platform technologies, including 3D printers, proprietary raw inks, custom software, and process strategies to deliver efficient end-to-end solutions. Supported by industry, academia, and government, Tvasta aims to revolutionize the construction and manufacturing ecosystem with cutting-edge technology and streamlined processes.
Job Summary
The Office Administrator is responsible for overseeing day-to-day administrative operations, ensuring smooth office functioning, maintaining records, coordinating with internal departments, and supporting management with operational and compliance-related tasks. The role requires strong organisational capability, attention to detail, and effective communication skills.
Key Responsibilities:
Administrative Operations
- Manage daily office operations and ensure smooth workflow.
- Maintain office supplies inventory and coordinate procurement.
- Handle vendor coordination, service agreements, and invoice processing.
- Maintain filing systems (physical and digital) in compliance with company policies.
2. Facility & Infrastructure Management:
- Oversee office maintenance, housekeeping, and security coordination.
- Ensure proper functioning of utilities (electricity, internet, office equipment).
- Coordinate with facility management and external service providers.
3. Documentation & Compliance:
- Maintain employee records and administrative documentation.
- Support statutory compliance documentation as required.
- Assist in preparing reports, MIS data, and management presentations.
4. Coordination & Communication:
- Act as a point of contact between management and staff.
- Schedule meetings, prepare MOMs, and manage calendars.
- Coordinate travel arrangements, accommodation, and logistics.
5. HR & Payroll Support (if applicable):
- Assist in attendance tracking and leave records.
- Support onboarding documentation and exit formalities.
- Coordinate with HR and Accounts for payroll inputs.
- Required Qualifications
- Bachelor’s degree in Business Administration or related field.
- 2–5 years of experience in office administration or operations.
- Proficiency in MS Office (Excel, Word, Outlook).
- Strong organisational and multitasking abilities.
Key Competencies
- Time management and prioritisation
- Attention to detail
- Problem-solving skills
- Communication and interpersonal skills
- Vendor management capability
…