Location: iCreate Campus, Devdholera, Opp. Kensville Golf Club, off Rajkot-Bavla Highway, Ahmedabad – 382240. (Google map link: https://maps.app.goo.gl/hnybNuZekyrycJ7v8)
Transportation: Provided through the Staff Bus from the GMDC Building, 132ft Ring Road, Vastrapur, Ahmedabad.
Role Summary :
The Executive Assistant to the CEO will provide high-level administrative, operational, and strategic support to ensure the smooth functioning of the CEO’s office. This role requires exceptional organisational skills, discretion, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities :
Executive & Strategic Support
- Manage the CEO’s calendar, meetings, travel plans, and day-to-day priorities
- Provide end-to-end administrative support to ensure smooth functioning of the CEO’s office
- Track strategic initiatives, deadlines, and follow-ups across incubation programs and projects
- Prepare briefing notes, presentations, reports, and dashboards for internal and external meetings
Ecosystem & Stakeholder Coordination
- Act as a coordination point between the CEO and internal teams, incubated startups, mentors, investors, government officials, academic institutions, and ecosystem partners
- Support scheduling and coordination for startup reviews, demo days, investor meetings, MoUs, and ecosystem events
- Assist in managing communication with founders and ecosystem stakeholders on behalf of the CEO
Communication & Documentation
- Draft professional emails, official communications, meeting agendas, and minutes of meetings
- Maintain records of key discussions, decisions, and action items related to incubation programs
- Ensure timely follow-up and closure of tasks with relevant teams
Confidentiality & Governance Support
- Handle sensitive information related to startups, funding, partnerships, and policy matters with strict confidentiality
- Support board meetings, advisory council meetings, and government reviews, including documentation and coordination
Operational & Project Support
- Coordinate with internal departments to ensure alignment with CEO priorities
- Assist in special projects, reports, and initiatives related to incubation programs, startup lifecycle management, and institutional growth
- Support event logistics and high-level visits involving the CEO
- Performs other duties as assigned.
- Excellent written and verbal communication skills
- Strong organisational, multitasking, and time-management abilities
- High level of professionalism, discretion, and integrity
- Ability to work in a fast-paced startup or incubation ecosystem
- Ability to manage multiple stakeholders and dynamic priorities
- Strong follow-up and execution-oriented mindset
- Comfort working with senior leadership, founders, and external partners
- Flexibility to work beyond standard office hours during events or critical timelines
Qualifications :
- UG/PG in any related field
Experience :
- 3–5 years of experience as an Executive Assistant.
- Understanding of startup ecosystems, incubation, accelerators, or innovation programs
To apply, send an email to careers@icreate.org.in with your updated CV and a cover letter.
About iCreate
Recognised as the “Impact Incubator of the Year 2024” at the Micelio Mobility Awards and the recipient of the National Award for Technology Business Incubator 2020, iCreate (International Centre for Entrepreneurship and Technology) is India’s largest incubator for transforming tech‑driven startups into successful businesses. An autonomous centre of excellence supported by the Government of India and the Government of Gujarat, iCreate operates from a cutting‑edge 40‑acre campus at DevDholera in Ahmedabad.
With a high‑touch, entrepreneur‑first approach, it has supported over 900 innovations and secured 60+ patents, connecting startups with mentors, markets, and funding. Embedded systems and IoT are key focus areas for iCreate in domains such as electric vehicles, agritech, smart cities, health tech, industrial automation, and renewable energy. iCreate has partnerships with leading institutions in the US, Israel, and other countries, along with a strategic partnership with CSIR, India’s apex organisation for science and technology, and other global institutions. For more details, please visit: www.icreate.org.in
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