Analyst – Vendor Onboarding

Role Purpose:

The Vendor Onboarding Specialist will be responsible for managing the end-to-end supplier setup, validation, and maintenance process within Oracle. The role ensures that all vendor records are accurately created, compliant with internal controls, and aligned with policy. This position works closely with Procurement, AP, VM and TPRM to ensure a smooth and efficient onboarding experience.

Key Responsibilities:

• Own and manage the vendor master data, and be familiar with data management best practices and how to record accurately company structures, and all payment details in a multi entity and global environment
• Process new vendor requests in Oracle, ensuring all required documentation is complete and compliant.
• Create and update vendor records, including banking details, tax information, addresses, DUNS number, remittance email etc.
• Perform quality checks to ensure accuracy and consistency of vendor data across Oracle modules.
• Maintain supplier master data in line with company policy and audit requirements.
• Conduct bank account verification checks to prevent fraud (e.g., call-back procedures, confirmation protocols).
• Support internal and external audit requests relating to supplier master data.
• Collaborate with AP, VM and TRPM and internal requestors to resolve issues or incomplete vendor requests.
• Communicate with vendors to obtain required documentation or clarify onboarding requirements.
• Resolve vendor setup errors, workflow issues, or Oracle validation failures.
• Track onboarding progress and manage SLAs to ensure timely vendor activation.
• Use Oracle Supplier Management / Supplier Master modules daily.
• Identify process inefficiencies and recommend improvements to strengthen controls and streamline onboarding.
• Support system enhancements, testing (UAT), and data migration activities when needed.
• Vendor offboarding (as it pertains to Oracle)

Technical & System Skills:

• Experience working with Oracle (Fusion Cloud/Financials).
• Supplier Master
• AP module
• Strong understanding of vendor master data structure, controls, and workflow approvals.

Soft Skills:

• Strong attention to detail and accuracy.
• Excellent communication skillsable to engage with suppliers and internal teams.
• Ability to work in a fast-paced environment and manage multiple requests.
• Good organizational and problem-solving skills.

Experience:

• Previous experience in Vendor Onboarding, AP, Procurement, or Master Data functions.
• Background in Banking/Financial services is an advantage.
• Experience in compliance reviews and bank account verification desirable.
• 35 years of experience is preferred.

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