JOB DESCRIPTION
Job Role: Buyer
Job Role ID:
SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
Job Role Variant: Contracts Engineer
Manager Job Position: Contracts Manager
Job Position ID:
Value Stream: Money, Materials & Compliance
Job Family: Procurement & Contracts
Sub-Job Family: Procurement & Contracts
Grade/Level:
Location:
SECTION II: PURPOSE OF THE ROLE
To support the end-to-end contract lifecycle execution i.e. pre and post-award management by understanding requirements, identifying pre qualified vendors, tender preparation, inviting bids, technical & commercial negotiation in line with RIL standards aligned to Procurement & Contracting (P&C) objectives and guidelines
SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
Responsibilities
Pre- Award Management
– Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions
– Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders
– Develop Internal Cost Estimates as per defined procedures and processes
– Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required
– Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms
– Participate in commercial negotiation meetings, negotiate and finalize price as per scope given
– Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards
– Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency
– Ensure generation of Purchase Order (PO) as per established procedures & processes
– Use the SAP system optimally to drive efficiency and cost optimization
Post-Award Management
– Set up Kick-Off Meeting (KOM) with internal stakeholders and vendors
– Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings
– Participate in vendor sites visits to ensure compliance with agreed contractual terms & conditions
– Gather feedback from contractor, expediting team, and supplier to identify areas of improvements and implement resolutions as per plan
– Implement change management processes effectively as per set guidelines, procedures and standards and seek approval for extension of time, and variation in quantity
– Coordinate with internal stakeholders i.e., project engineers, plant engineers FC&A for resolution of issues as performance security payments, GST queries etc.
– Review received claims and submit to Engineer In Charge (EIC), arrange various meetings, coordination for documentation as required to ensure timely settlement of claims
– Identify possible areas of dispute amongst the vendors, contractor(s) take the necessary proactive measures as per the established procedures and guidelines
Supplier Relationship
– Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints
– Gather feedback from Engineer In-Charge (EIC) and supplier, analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement
– Ensure vendor performance as per end-user needs, identify areas of improvements, and share recommendations with Contract Manager as per overall goals and objectives
Policies, Processes and Procedures
– Support the Contract Manager in creating the Procurement Strategy & supporting in execution of overall contracts plan
– Conduct day-to-day contract activities and follow all relevant policies, processes, standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner
– Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures
SECTION IV: SUCCESS METRICS
– Ordering of contracts within timeline & approved budget – Change Management within stipulated timelines – Claims Management – Major Ordering through ARC (Annual Rate Contracts) – Applicable for O&M Team only
SECTION V: OPERATING NETWORK
Internal: – P&C, Construction Managers, Project Management Team, FC&A,HR & IR, Engineering Teams, Legal
External: – Vendors, Consultants
SECTION VI: KNOWLEDGE AND COMPETENCIES
Education Qualifications
– Bachelor in Engineering or Technology (Mechanical) – Masters in Business Administration (Desirable)
Experience
– 1 to 3 years of experience in construction, operations, maintenance, exploration sites or similar field
Functional / Behavioural competencies required to execute the role
Functional Competencies
– Techno-commercial acumen – Knowledge of Cost Estimation – Market Intelligence – Knowledge of working on platforms as SAP or equivalent – Legal understanding of contractual terms
Behavioral Competencies
NA
SECTION VII: CAREER MOVEMENTS
Feeder Roles:
Graduate Engineer Trainee
Possible Next Role Movement:
Sr. Contracts Engineer
…