Company Secretary

Job Overview

JobStars HR Solutions Pvt Ltd is seeking a seasoned Company Secretary for a senior-level, full-time position based in Cochin. The ideal candidate will have between 7 to 10 years of experience. The role involves managing corporate governance, legal compliance, board meeting coordination, and shareholder communications to ensure the company’s adherence to statutory and regulatory requirements.

Qualifications and Skills

• Demonstrated expertise in corporate governance (Mandatory skill), essential for ensuring compliance and effective management of company operations.
• In-depth knowledge of legal compliance to navigate various statutory and regulatory requirements applicable to the organization.
• Proven track record in managing board meetings, including agenda preparation, documenting minutes, and maintaining effective communication with board members.
• Experience in handling regulatory filings, ensuring timely and accurate submissions to relevant authorities.
• Strong skills in shareholder communication, facilitating clear and effective dialogues between the company and its shareholders.
• Comprehensive knowledge of company law, staying updated with the latest legal trends and regulations affecting corporate operations.
• Expertise in minute taking during meetings, ensuring precise and concise documentation of discussions and decisions.
• Proficient in risk management, identifying potential risks and implementing strategies to mitigate their impact on the organization.

Roles and Responsibilities

• Ensure adherence to corporate governance standards and maintain effective internal control mechanisms.
• Oversee compliance with all statutory and regulatory filings, including annual returns and necessary disclosures.
• Facilitate board and committee meetings, preparing agendas, distributing documents, and recording minutes.
• Manage shareholder relations, including communication and handling inquiries regarding corporate matters.
• Advise the board on company law and governance requirements, providing insights and best practices recommendations.
• Maintain and update company records, ensuring compliance with legal and regulatory documentation standards.
• Liaise with auditors, regulators, and external advisors on compliance and operational matters.
• Review and implement changes in legal regulations affecting company operations and governance frameworks.

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